Assistant Controller

Location: Columbia Maryland


Applies principles of accounting to process payroll, analyze financial information and prepare financial reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

The payroll process consists of weekly payroll and maintenance of employee time records. Duties/responsibilities include:

  • Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
  • Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
  • Prepares paperwork to give to Accounts Payable to issue, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
  • Records and processes federal and state payroll tax deposits.
  • Ensures consistent application of payroll practices in conjunction with API policies that reflect compliance with State and Federal labor laws, works closely with the HR department.
General Accounting
  • Generates the backlog report to include bookings and revenue data that is provided to Executive Leadership, Accounting and Sales teams.
  • Maintains a computerized financial reporting system and compiles financial data
  • Provides backup for Accounts Receivable job functions to include processing of invoices in a timely manner, research and investigate non-payments or invoice problems, determine customer credit status, call customers for collection, make bank deposits, apply cash into A/R system, maintain cash receipt register, and reconcile A/R balance to General Ledger.
  • Participates in the posting, balancing, analysis and reconciliation of the general ledger and subsidiary accounts
  • Coordinates monthly closing and production of financial statements to guarantee timely reporting
  • Ensures accurate and timely submission of monthly and year-end financial reporting packages
  • Ensures reconciliation and maintenance of all major general ledger accounts
  • Maintains records of all financial documents with appropriate supporting material
  • Assists in preparation of forecasts
  • Assists in preparation of annual budgets
  • Compiles financial data for income tax requirements
  • Assists outside auditors at year-end to include preparing schedules, providing explanation of supporting materials and procedures, and preparing any other necessary data
  • In the Controller's absence, responds to phone calls and meets with other company personnel to resolve problems of an immediate nature
Cost Accounting
  • Prepares and reviews income/expense analysis
  • Updates all standard costs
  • Reviews and analyzes variances
  • Assists in auditing and costing of inventories
  • Performs and directs special projects as requested
  • Performs other related duties as assigned by supervisor


This job has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Bachelor's degree (B. A.) from four-year college or university; and five plus years related experience and/or training.

Additional educational/experience requirements:

  • Knowledge of computerized account systems
  • Working knowledge of accounting principles and practices
  • Ability to work with detail and accuracy
  • Good organizational skills
  • Ability to establish and maintain effective working relationships


Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.


Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to apply concepts of basic algebra.


Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

US Citizenship required for most positions. We are proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. For consideration interested candidates must send resume and cover letter with salary history and requirements to: